![]() There are plenty of good reasons: We may need to refer to them someday as a record of our activities or even for possible litigation. But generally speaking, you have an obligation to erase personal data you no longer need. It is one of the six data protection principles: Article 5(e) states that personal data can be stored for “no longer than is necessary for the purposes for which the personal data are processed.” Data erasure is also one of the personal rights protected by the GDPR in Article 17, the famous “ right to be forgotten.” “The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay.” There are some exceptions to this latter requirement, such as the public interest. Email retention under GDPR What the GDPR says:ĭata erasure is a large part of the GDPR. While encryption is not required, it is up to every organization to develop a rationale for developing the most appropriate data security practices. (Disclosure: is run by Proton Mail, the world’s largest encrypted email service, and funded in part by the European Union’s Horizon 2020 Framework Programme.) Cloud-based, secure email is now a convenient and practical option. But email encryption technology has developed rapidly, and several companies now offer end-to-end encrypted email service. As little as five years ago, that would not have been true. ![]() When it comes to email, encryption is the most feasible option. Encryption and pseudonymization are cited in the law as examples of technical measures you can use to minimize the potential damage in the event of a data breach. Article 5 of the GDPR lists the principles of data protection you must adhere to, including the adoption of appropriate technical measures to secure data. The GDPR requires “data protection by design and by default,” meaning organizations must always consider the data protection implications of any new or existing products or services. And that means you may have an obligation to change the way your organization operates in some fundamental ways. If you collect, store, or use the data of people in the EU, then the GDPR applies to you. GDPR encryption and security What the GDPR says: We recommend consulting with an attorney to understand how the GDPR applies to your specific situation. Keep in mind that nothing you read here is a good substitute for legal advice. Below we’ll explain what the GDPR actually says and what it means for email. While most of the focus regarding GDPR email requirements has centered around email marketing and spam, there are other aspects, such as email encryption and email safety, that are equally important for GDPR compliance. (Our “ What is the GDPR?” article provides an overview.) Those who don’t follow the rules can get hit with a fine of €20 million or 4 percent of global revenue, whichever is higher, plus compensation for damages. The requirements basically boil down to two things: secure people’s data, and make it easy for people to exercise control over their data. That includes organizations not in the EU but that offer goods or services to people there. From names and email addresses to attachments and conversations about people, all could be covered by the GDPR’s strict new requirements on data protection.Īny organization (companies, charities, even micro-enterprises) that handles the personal information of EU citizens or residents is subject to the GDPR. While we may not think of email as subject to the European Union’s General Data Protection Regulation (GDPR), your mailbox in fact contains a trove of personal data. In this article, we’ll explain how to ensure GDPR email compliance.Įmail users send over 122 work-related emails per day on average, and that number is expected to rise. It also changes the rules of consent and strengthens people’s privacy rights. The GDPR requires organizations to protect personal data in all its forms.
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